2017 AGM Agenda

NOTICE of the 2017 HDEAA Annual General Meeting

Light refreshments will be served

May 4th, 2017
4:30pm – 8:00pm

Location: Milton Memorial Arena, 77 Thompson Road South (Upstairs), Milton ON

Membership meetings are one of the highest levels of decision making, decisions are made by the attending members at a membership meeting. So, come out and have your voice heard! This is your chance to discuss, debate, and vote on motions that affect the direction of the organization. 

You will be required to bring your Union ID card for sign in (please contact office@hdeaa.com if you do not have your Union card)


4:30pm Registration (All Members – Permanent & Supply)

1)       4:45pm  Call to Order

Welcome, Opening Comments & Introductions

2)       Adoption of Agenda


          To approve the agenda as presented

3)       Approval of previous minutes (2016 October 27th Fall Financial minutes) ** Hard copies will not be available at the meeting** visit www.hdeaa.com Meetings menu for applicable document

The President will note that the minutes have been provided in advance of the meeting


          To approve the 2016 October 27th Fall Financial minutes

4)       Elections Committee Report – W. Maltby

 Introduction of the 2017/18 HDEAA Executive

          Treasurer               **pending              August 1st, 2017 – July 31st, 2019

          Director                 **pending              August 1st, 2017 – July 31st, 2019


          President                Diana Kay               August 1st, 2016 – July 31st, 2019

          1VP                       Judy Watson           August 1st, 2016 – July 31st, 2018

          2VP                       Kezia Motluk           August 1st, 2016 – July 31st, 2018

          Secretary               Marilyn Irish           August 1st, 2016 – July 31st, 2018

          Director                 Pearl Harris             August 1st, 2016 – July 31st, 2018


          To ratify the 2017/18 HDEAA Executive Slate  

5)       Approve appointment of Taylor Leibow for 2017/18 operating year


          Be it resolved that Taylor Leibow be appointed as the Auditor for the 2017/18 fiscal year

6)       Compensation Committee Report – G. Whittall

7)       Treasurer’s Report – S. McVeety

8)       Presentation of the draft projected HDEAA Budget for the 2017/18 operating year


          To receive the draft projected HDEAA Budget for the 2017/18 operating year

9)       Presentation of reports from the Executive & Committee Chairs

                                          i.    Joint Health & Safety Report – K. Motluk

                                        ii.    PD Committee Report – P. Harris

                                       iii.    SEAC Report – J. Watson

                                       iv.    Negotiations Committee Report – J. Cuifo

                                        v.    Coalition of Educational Assistants of Ontario (CEAO) – D. Kay

                                       vi.    Halton ECO Leadership Partners – K. Motluk

                                     vii.    Job Description & Performance Committee – D. Kay

                                    viii.    HDEAA Annual Dinner Committee – M. Klassen

                                       ix.    Constitutional Committee Report – J. Watson

                                        x.    President’s Report – D. Kay

8)       Q & A on Reports (10 minutes)

9)       Constitution Committee Proposals – J. Watson

Here you will find the current language and proposed language for these specific sections for consideration. Hard copies will NOT be available at the AGM Meeting, please feel free to print off and bring your own copy.

 **In order to facilitate this process in timely fashion please forward any questions/concerns for the proposed changes to ConstitutionCommittee in the Members Mail System for the Committee to address prior to the meeting**

The first are changes due to separating what is constitutional from what is bylaw.  They do not represent any change in intent from the original, merely a re-location.  They will just be part of the motion of the whole re-formatted document. Click Here for the Document




10)     Status Update Provincial Benefits – Employee Life Health Trust

11)     Next Meeting Date: October/November Fall Financial Meeting (Time & Location TBA)

12)     Adjournment


                   That the meeting be adjourned @


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